How to Sync Google Drive with Microsoft OneDrive?
Google and Microsoft are the two most commonly found service providers in the market today that offer a whole umbrella of services to vie and retain users within their respective platforms. Microsoft has been known for its Windows operating system and quickly started offering an Office suite of apps, along with a search engine, email service, and cloud storage solutions of its own. Google started out as a search engine and has since grown into a full-spectrum suite of online apps ranging from search, email, cloud storage to online apps for office productivity and cloud collaboration.
Here are how the two stacks up to each other in terms of apps and functionality offered to users:
|Search Engine||Google Search||Bing|
|Office Productivity||only cloud apps||cloud and native apps|
|Cloud Storage||Google Drive||OneDrive|
|Desktop OS||Chrome OS||Microsoft Windows|
As can be judged prima facie, while both offer a similar spectrum of functionality, they are both suitable for a variety of users and use cases. The popularity of Google as a search engine flourished, but truly reached new heights when they bought Android and launched their own lineup of devices along with licensing Android operating system to manufacturers around the world. As Apple’s iOS became the death knell for the BlackBerry operating system, this move by Google led to the ultimate demise of Microsoft Windows Mobile operating system. Today, the world is majorly split between the Android mobile camp and the iOS camp, limiting Microsoft to a service provider on both platforms.
The Need for Sync Between Google And OneDrive
Gmail and other Google Apps are ubiquitous since they are robustly integrated into Android. This poses a challenge for Microsoft, one that it handles very well to date, leading to this article today.
Most employees in the corporate world, as well as those professionals running their own businesses, use a mixture of Google and Microsoft apps. Some find familiarity in Google and use their services; some prefer the near-infinite choices and administration options in Microsoft’s suite and use their services. So, at any point in time, an organization is working in both Google’s G Suite and Microsoft Office, and more often than not, there is a need for people to have a sync functionality between Microsoft and Google to keep things together, even though the services themselves are often warring for customer’s wallets.
Google’s G Suite is an all-cloud solution on the desktop, which makes Google Drive front and center as the cloud storage solution by Google. When you create documents in Google Docs or Google Sheets or Google Slides, they are not created on your desktop or computer, and they are always created in your Google Drive. Online collaboration is in the DNA of Google’s G Suite.
Microsoft, on the other hand, provides native apps for Microsoft Office on Windows and macOS, making its own cloud storage solution, OneDrive, a nice-to-have, more than an absolute necessity as with Google Drive. Documents created in Word, Excel, and PowerPoint are created and stored on your computer, although you have the option of creating and working on them directly from your OneDrive location. There is a subtle difference between being born for the cloud (Google) and being available on the cloud (Microsoft), and each approach has its pros and cons.
How to Sync Files Between Google Drive and Microsoft OneDrive?
You can always sync your files manually between Google Drive and Microsoft OneDrive, but where’s the fun in that? Microsoft offers you a way to sync OneDrive and Google Drive using Microsoft Power Automate, previously known as Microsoft Flow. The processes themselves are still called Flows, though.
Microsoft Power Automate is a platform for a set of automated workflows called flows that are designed to automate repetitive or structured tasks for users to save time. Users can create their own customized workflows as well.
Using Microsoft Flow (Power Automate) To Sync Files Between Google Drive and OneDrive
For safety and segregation of files that you sync between Microsoft OneDrive and Google Drive, it is recommended you create a folder each in both storage solutions.
Step 1: Log into your Google Drive and create a folder called OneDrive Files in Google Drive.
Step 2: Log into your OneDrive and create a folder called Google Drive Files in OneDrive. Names are not steadfast; you can name these folders whatever you wish to.
Step 4: Login and from the menu grid at the top-left, select All Apps and click Power Automate.
Step 5: You may be asked to sign in again, even though you are already signed in. Just sign in again, and Microsoft will realize you are signed in and allow you to continue to this screen:
Step 6: Now is the time you search for Google Drive to OneDrive in the search box
Step 7: You will be asked to choose your country if you have never done this before and will then be greeted with a bevy of juicy workflows that will make you smile. Currently, we will work with the first one, namely ‘Sync new OneDrive Files to Google Drive Files’ only.
Step 8: You will need to sign into both OneDrive and your Google Drive account to give access to the workflow to work its magic for you. Once this is done, you will see nifty green checkmarks to tell you that everything is working, and you will be allowed to move ahead.
Step 9: In this step, you will realize why we created those folders in each storage solution that we did. This is to ease your workflow further so that you do not have to look here and there.
Step 10: Now, you click Create Flow, and your workflow is created.
Before you can just run the flow, your flow needs to know what you want to do, specifically, so there are no surprises.
Step 11: Click on Edit at the top or at the right corner of the flow you just created. You will see this:
Step 12: Here, click on the steps to get into details, and check that folders are properly set to what we set them to. Click advanced settings in step 1, and in Infer Content-Type, choose Yes from the drop-down menu.
Step 13: Once you have done this, it is now time to test this out! Click on the satisfying Test button. Here, you will be greeted with one final option where you should choose ‘I will perform the trigger action’ and click Save & Test.
If everything was set up correctly, you would now be staring at a blank screen asking you to add a file to the OneDrive folder that was used to set up the flow.
Step 14: So you open a new browser tab, head over to OneDrive, open the folder you set up the flow with, and add a test file to it. When the file is uploaded, you head back to the tab containing your flow.
If your flow worked correctly, Microsoft would tell you that your flow worked correctly. You can also check this by checking your Google Drive folder to see if the file was copied there.
Now, each time you add a file to that particular folder in OneDrive, Microsoft will automatically create a copy of that file in that particular folder in Google Drive that you chose for the purpose.
Isn’t that nifty!
Tips for Saving Files in The Cloud
There are always some things to remember, no matter how well you know something or how long you have been doing something. So, here are some tips and things to remember when storing files in the cloud.
Tip 1: Safety of Account
Storing files in the cloud is still a young phenomenon in its current shape and incarnation, despite most of us being fairly proficient in it over the last decade or so. People still prefer to have their data with them, and rightfully so. Cloud storage is convenient in most cases, one that is much welcome.
Some precautions must always be taken to avoid getting your data into the wrong hands on the internet, but this is even truer and more important in the work sphere since in case data that you are working on and are responsible towards, and for it is leaked out on the internet on account of your account getting hacked, you will be held accountable legally and this can land you in deep financial and emotional trouble.
So, the first tip is to have as secure an account as possible. This means:
- have a really strong password with alphanumeric and symbols
- use two-factor authentication if provided by the storage provider
It goes without saying, choose a provider that is trusted by a majority of the world that you trust. Dropbox, Google, and Microsoft are providers that take security seriously.
Tip 2: Privacy of Data
Since this is your data we are talking about, it pays to pay more to choose a provider that will not snoop in on your data and will not sell metrics on your account usage to interested parties. Do not just run for the cheapest and the most storage you can find on the internet. Pay more for the storage you require and trust.
Again, Dropbox, Google, and Microsoft are cloud storage providers that have privacy policies in place that you can hold them legally accountable for in case you find them violating those policies.
Tip 3: Organization of Data
The entire purpose of online file storage is accessibility anytime, anywhere. Otherwise, you’d rather store it in a hard disk drive somewhere in your closet or in the storage on your computer. So, more than ever, data organization is paramount when storing data online for easy and swift retrieval.
- use a logical folder structure
The logical folder structure simply means having all pertinent information grouped together. For example, for folders containing photos or business documents such as invoices, you may want to create one folder called, say, Invoices, and within this create folders for years, such as 2020, 2021, etc.
- file naming conventions and specificity
It is wise to follow naming conventions that allow for interoperability between multiple operating systems so that your files are more or less guaranteed to be readable by systems in use by people.
Specificity means naming the files and folders such that the title it self-descriptive, and you do not have to open it to understand what it is about. You’d be surprised at the cumulative time saved with following just this one tip about data organization.
Sync Google Drive With OneDrive Using Wondershare InClowdz
Wondershare InClowdz is a cloud service that makes it easy to sync data between clouds, migrate data from one cloud service to another, and even manage your cloud from within InClowdz. You can use InClowdz to sync Google Drive with OneDrive in just a few simple steps. Anyone can do it!
Step 1: Access InClowdz here: and sign in or create a new account if you are a new user
Step 2: From the right-hand side menu, select Sync. If you have never added a cloud account before, you can do so by clicking Add Cloud Drive option. Repeat to add both the source Google Drive and target OneDrive accounts.
Step 3: Authorize the accounts to give access to InClowdz and begin syncing.
InClowdz will tell you with a message when the sync process is complete. You can also manage your accounts in Wondershare InClowdz by going over to the Management option and adding your cloud accounts. You can then add files and folders, rename, copy, move and delete files and folders easily from within Wondershare InClowdz.
If you are using Microsoft OneDrive and Google Drive both, Microsoft has made it really easy to sync your files from OneDrive to Google Drive and stay current across platforms. Microsoft Power Automate’s flow to copy the files created in OneDrive to Google Drive is a huge timesaver and is appreciable of Microsoft to have made it easy for its customers to create backups of files or just have data available on both OneDrive and Google Drive.