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How to Sync Email to iPhone - (Full Guide)

James Davis

Jul 12, 2024 • Filed to: Manage Device Data • Proven solutions

Are you tired of waiting for important business emails that never show up on your phone? This can be frustrating if you rely on your phone for business or work emails. Don't worry! There is a simple solution to this problem: email sync on iPhone.

Syncing emails will bring all important emails to your smartphone, so there will be no more missed messages and delays.

This guide will show you how to sync email to your iPhone using different methods, including the built-in Mail app, iCloud Mail, and the Microsoft Outlook app.

We will also help you troubleshoot common email sync issues and introduce an intelligent iPhone management solution for advanced needs.

sync email to iphone

Let’s start with the first part of our blog.

Part 1. Common Methods for Email Sync on iPhone

Syncing emails on your iPhone ensures that your emails are always up-to-date on the phone. We will start with the most basic method to sync email to iPhone.

Method 1. Using the Built-in Mail App

The built-in Mail app on the iPhone provides an easy way to manage your emails. It supports most email providers like Gmail, Yahoo, and Outlook.

Follow the steps below to sync email on iPad and iphone.

Step 1. Open the “Settings” app on your iPhone. Scroll down and tap on "Mail".

Step 2. Tap on "Accounts" and then "Add Account."

open settings and add an account

Step 3. Select your email provider from the list (e.g., Google, Yahoo, Outlook).

Step 4. Enter your email credentials, and follow the prompts to complete the setup.

select your email provider and enter your credentials

Step 5. After adding the account, click on the name and Choose what you want to sync, like Mail, Contacts, and Calendars.

choose what to sync

Your emails will now sync to your iPhone; you can access them through the Mail app. Let’s now learn to use iCloud to sync emails.

Method 2. Using iCloud Mail

If you use iCloud email, you can easily sync this to your iPhone by setting up an iCloud account. This can be done in a few simple steps. Follow the steps below to set up an iCloud account on your iPhone.

Step 1. Open “Settings” and tap your name to open Apple ID settings.

Step 2. Tap on “iCloud” and then “iCloud Mail”.

open your apple id and tap on icloud

Step 3. Toggle ON the switch for iCloud Mail and tap “Create” if you don’t have an account.

Step 4. Create a new iCloud email if you don’t have one linked to your iPhone.

create an icloud id

Your iCloud emails will now sync to your iPhone. You can access your iCloud mail using the built-in Mail app.

You can also use the Microsoft Outlook app if you use Hotmail.

Method 3. Using Microsoft Outlook App

Microsoft Outlook app offers a clear interface and is a great option for managing email on an iPhone. Follow the steps below to sync your iPhone email with Outlook.

Step 1. Go to the App Store and download the “Microsoft Outlook app.”

Step 2. Launch the Outlook app and add your account credentials.

search for outlook in the app store and install the app

Step 3. Follow the prompts to set up your account. You can also customize notification settings and sync preferences.

follow the installation prompts and enable notifications

Now, let’s move on to the next part and see which issues may occur during email sync and how to resolve them.

Part 2. Troubleshooting Email Sync Issues on iPhone

Sometimes, the email accounts are already set up on the iPhone, but the email won’t sync. This might disrupt your day. Let’s review some common reasons that cause email not syncing on iphone and their solutions.

Internet Connection: If your internet connection is not working, you might miss important emails. Ensure a stable internet connection for seamless email sync.

Random issues and glitches: Random glitches or minor issues may be causing email sync problems. Restarting your iPhone can fix many issues.

Low storage space: Low storage space can also affect email sync. Go to Settings, then “General”, and tap on “iPhone Storage”. Make sure you have enough free space on our device.

Push and Fetch Settings: Push and fetch settings decide how often your iPhone checks for new emails. To check this, follow these steps: Step 1. Go to Settings>Mail>Accounts>Fetch New Data; Step 2. Turn on "Push" if not already enabled; Step 3. Choose how often you want your iPhone to fetch new data.

Remove and Re-add Email Account: Sometimes, syncing issues are due to some setting with the email account or random glitches related to the email provider. You can delete your email account from your iPhone email sync settings and add that again to resolve syncing issues.

Update iOS: Updating iOS often resolves many issues, including email sync issues.

Don’t forget to take security measures for your data safety while managing your phone. Let’s check which measures we should take while syncing email to iPhone.

Part 3. Security and Privacy Considerations

Many personal and work emails have sensitive information. It is crucial to maintain privacy while syncing email on an iPhone. By following some key practices, you can improve the security of your email account and safeguard your personal data.

  • Email Encryption and iPhone

Some email services support encryption. Encryption scrambles up the information so that only the recipient can read it. Check your email settings and turn ON encryption if possible.

  • Two-factor authentication for Email

Always turn ON two-factor authentication from email settings. It provides an extra layer of security. If someone cracks your password, they must input a code sent to a verified phone number to ensure the right person is logging in.

  • Protecting Your Data During Sync

Ensure your phone is protected with a strong password or fingerprint lock to prevent unauthorized access to your email data.

  • Using iCloud Keychain for Passwords

Don’t use a browser to remember passwords for your emails. Instead, use iCloud Keychain, as it stores your email passwords securely.

Now that you know how to troubleshoot common issues related to syncing email on iphone and ipad and the privacy and security considerations. We have a bonus tip for you. Wondershare Dr. Fone offers endless features for iPhone management. Let’s get into the details.

Part 4. Bonus Tip - Managing iPhone with Dr. Fone

Do you want to keep your phone organized? Worry not! Wondershare Dr. Fone is here to assist you. It is a comprehensive iPhone management solution and serves as a one-stop solution for many problems related to iOS devices.

You can manage your iPhone from your computer, and arrange files and folders, your emails, and other data. It also has an app data management feature that helps keep things tidy. You can click on an app to see its data, like videos or photos. Using this, you can clear up space and manage data efficiently.

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Managing iPhone with Dr. Fone

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  • Transfer music, photos, videos, contacts, messages, etc., from one smartphone to another.
  • Transfer media files between iOS devices and iTunes.
  • Fully compatible with the newest iOS system.
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Let’s learn how to use Dr. Fone for iOS data management!

Step 1. Download and install the latest version of Dr.Fone.

Step 2. Launch Dr. Fone and follow the instructions to connect with your iOS device. You can connect your iOS device through both wireless and USB-wired connections.

connect dr. fone with iphone

Step 3. Once connected, the iPhone/iPad data will be displayed in the “My Device” section of Dr. Fone.

open “my device” tab

Step 4. You can navigate into your device’s data by clicking on the “Files” tab. Tap on “Phone,” and now you can manage files on your iOS device within Dr. Fone. You can also search for specific files from the “Search Bar”.

open “files” tab

Step 5. You can access apps installed on your iOS device. Click “Apps” from Dr. Fone’s interface, and it will open a list of applications installed on your iPhone.

open “apps” tab

Step 6. If you have installed Outlook or Gmail app on your iPhone, you can easily manage those apps, uninstall or export them.

Step 7. To manage specific app data, click on the “More tab.” You can now access specific App photos, App videos, or App documents and manage them.

open “more” tab

Using these features of Dr.Fone you can effortlessly manage your iPhone from your computer. We will now discuss some frequently asked questions. You might have some questions in your mind, too. Let’s check out if this part can help you out.


This article discussed the ways to sync email to an iPhone. Syncing email to iPhone is essential for staying up-to-date with your messages.

Whether you use the built-in app, iCloud, or Outlook app, syncing email to your iPhone is simple. If you face any issues in email sync, the troubleshooting tips we've provided will help you get back on track. Remember, It is important to prioritize security and privacy while syncing your emails.

Use Dr. Fone to manage emails and other iPhone management needs. Wondershare Dr. Fone has a diverse range of features. With our tips and tools, you can ensure your emails sync smoothly on your iPhone and manage your device efficiently.

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James Davis

staff Editor

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